NovaTerra Ventures

  We offer a comprehensive range of investment management services, including fund management, co-investment, and bespoke investment solutions. 

 Our team of experienced professionals provides end-to-end project development support, from feasibility studies to construction and operations 

 We offer strategic advisory services to help our clients navigate complex regulatory environments and achieve their investment goals.

 In this pivotal role, you'll be the go-to person for our executives and high-profile clients, providing exceptional personalized support and managing a wide array of requests. We're looking for a highly resourceful, discreet, and proactive individual with an unparalleled commitment to service excellence and meticulous attention to detail.

Responsibilities:

• Fulfill diverse personal and professional requests for executives and clients, ranging from travel arrangements and dining reservations to unique procurement and special event coordination.
• Manage complex itineraries and schedules, ensuring seamless execution of plans.
• Act as a primary point of contact, anticipating needs and proactively offering solutions.
• Build and maintain a network of high-quality service providers and exclusive contacts.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Coordinate personal appointments and errands as required.
• Ensure a high level of satisfaction through impeccable service delivery.
• Research and present options for various requests, always striving for the best fit.
• Undertake domestic and international travel as needed to support executive and client requirements.

Requirements:

• Experience in a concierge, high-end hospitality, or premium personal assistant role is a plus.
• Exceptional organizational and multitasking abilities, thriving in a fast-paced environment.
• Strong communication and interpersonal skills in English, as it is our primary working language.
• A "can-do" attitude and a proactive approach to problem-solving.
• Ability to maintain composure and effectiveness under pressure.
• High level of discretion and integrity.
• Flexibility to accommodate a variable schedule and urgent requests.
• Ability to collaborate effectively within a team-oriented environment.

 As an Executive Assistant, you'll provide comprehensive, high-level administrative and strategic support to our senior leadership, playing a critical role in optimizing their effectiveness and productivity. We're seeking an exceptionally organized, detail-oriented, and forward-thinking professional capable of managing complex demands with poise and precision.

Responsibilities:

• Proactively manage and optimize complex calendars, scheduling meetings, appointments, and conferences across multiple time zones.
• Coordinate extensive domestic and international travel logistics, including flights, accommodations, and ground transportation.
• Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy and professional presentation.
• Serve as a gatekeeper and primary point of contact for internal and external communications, prioritizing and directing inquiries appropriately.
• Organize and maintain highly confidential files, records, and information, both physical and digital.
• Assist with special projects and initiatives, conducting research and compiling data as needed.
• Facilitate efficient communication flow within the executive team and across departments.
• Process expense reports and manage administrative budgets with meticulous attention to detail.
• Anticipate executive needs and proactively address potential issues or requirements.
• Be prepared for occasional travel, both domestically and internationally, to support executive needs and company initiatives.

Requirements:

• Prior administrative or executive support experience is a valuable asset.
• Superior organizational skills and the ability to manage multiple priorities simultaneously without compromising accuracy.
• Exceptional written and verbal communication skills in English, our primary working language.
• Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools.
• High degree of professionalism, discretion, and ability to handle sensitive information with utmost confidentiality.
• Resourceful and proactive problem-solver with a strong ability to work independently.
• Excellent interpersonal skills and ability to build rapport with diverse stakeholders.
• Ability to work effectively as part of a collaborative team.
• Flexibility to adapt to a variable schedule and navigate changing priorities and tight deadlines.